Privacy Policy

Who we are

We are The Warrington Amateur Radio Club. Our website address is: http://warc.org.uk.

What personal data we collect and why we collect it

We only collect data for the purpose of managing the club for the benefit of it’s members.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

We collect information about visitors who comment on the site (if commenting is enabled). The information we collect depends on setup but typically includes the commenter’s IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself).

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

We may offer a contact form if you wish to get in touch. Whatever information you choose to supply we’ll use it only to communicate with you about the club.

If we do offer a contact form we will likely use Google reCAPTCHA to minimise spam via the contact form. This means that you actions on the website are analysed by Google in a form of “Turing test”. Follow these links for the Google Privacy Policy and Terms of Service.

Forum

We use Simple Press for our member’s forum. The forum includes global and members only sections. Access to the member’s area is password protected and intended for members who have logged on. Members should note that anything posted to the global area is readable by any visitor. Posts persist unless specifically deleted.

Cookies

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

As indicated above, we may use reCAPTCHA to reduce spam via a contact form. If so, this will be active on all pages of the website and one or more cookies may be saved on your browser as part of the Google reCAPTCHA processing.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We don’t knowingly do anything with analytics other than what Google might do with reCAPTCHA.

Who we share your data with

On an as-needs basis, other members of the Warrington Amateur Radio Club. That’s all.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

For logged-in users, we store information on the username, the IP address and the time of last login and last activity. For logged-in users this represents information that may be used to locate (by IP address) and identify individuals and their activity on the site.

This information is stored for security purposes by the site administrator. This data will be retained and then automatically purged from the database after a fixed time period, as determined by the site administrator. This information is purged upon logout or data cleanup.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Visitor comments may be checked through an automated spam detection service.

Where we send your data

We use Askimet anti-spam services. If comments are enabled, this means they will be checked against the Askimet global spam database. You can read more about how Askimet protects your privacy here: https://akismet.com/gdpr/

Visitor comments may be checked through an automated spam detection service as well as via reCAPTCHA.

Your contact information

Either send us an email via the contact page or come along to one of our monthly club nights. 

Additional information

How we protect your data

The data we hold about you is stored electronically in the Members Area of our website. This is currently hosted by Linode. Access to the data is password protected. Your information may also appear in membership lists shared with other members in order for members to know how to contact each other. 

What data breach procedures we have in place

We’re a small club. Problems will be dealt with as and when they arise by the committee.

What third parties we receive data from

None.

What automated decision making and/or profiling we do with user data

None.

API Keys

We make use of certain API keys, in order to provide specific features.

These API keys may include the following third party services: Google Maps, Meetup, PayPal, and Eventbrite (API key, auth URL and Client Secret). 

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